Room Tracker
Room Tracker is the departments and rooms-focused view of the EHR Dashboard. Room Tracker enables you to monitor which patient is in which room and when rooms become available.
To use the room status feature of Room Tracker, you must have rooms associated with departments. To configure departments and rooms for your practice, go to Admin > Locations: Departments and Rooms.
Room Tracker displays the current status of each room separated by department. You will only see the department and room menu options if you have configured them for your practice in Administration: Locations: Departments and Rooms; else, you will see a text box to fill in the room. Default locations are set up on the Administration: Calendar Resources page.
- Room Tracker displays the current status of each room separated by department.
- Use the Departments and Room Status filters to narrow the displayed rooms by department or room status.
- Room statuses are displayed for the current day only.
- Appointment information (columns) are the same as Patient Tracker.
Select a Room
Click the appointment type to select a department (if configured for your practice) and a room. Note: You will only see the department and room menu options if you have configured them for your practice in Administration: Locations: Departments and Rooms; else, you will see a text box to fill in the room. Default locations are set up on the Administration: Calendar Resources page.
Department and Room
Note about department and room selection: If you configured a default department on the Calendar Resources page and you return to a page where you can select a department and room, the default department is preselected on the menu. If you did not set up a default department, Select Department is preselected on the menu. This behavior occurs on the appointment type window in Patient Tracker and Room Tracker and when entering vitals on the Vital Signs page.
- Select the department and room.
- Click Save Appointment.
No Department
- Select No Department and enter the room name in the text box.
- Click Save Appointment.
Room Status
- Room statuses are color-coded; each color represents a different status. To learn how to customize room statuses, refer to Room Statuses.
- A room status can be selected for rooms that are associated with departments.
- Click a color swatch to select or update the room status.
- Note: Checking out a patient does not remove a patient from the room. You must remove the patient from the room by changing the room status to either one of the Empty statuses. This will free up the room and also stop the timer on the Visit Time (in Encounter Preview).
- When there is no patient assigned to the room, the only status options available are Empty – Ready for Patient and Empty – Needs Cleaning.
Wallboard Mode
Wallboard Mode enables providers and medical staff to view Room Tracker in a full-screen view. For more detailed information, refer to Wallboard Mode.
- Click Wallboard Mode. Wallboard Mode displays.
Encounter Preview
Encounter Preview enables you to view a patient’s encounter details without leaving the Dashboard. It is available on a slide panel that slides out from the right. Encounter Preview is a condensed version of the Encounter Summary Preview and is also accessible from Patient Tracker and Open Encounters. For more detailed information, refer to Encounter Preview.
- Encounter Preview displays the following:
- Patient demographics and insurance information
- Encounter Chat: Encounter-based chats between medical staff members.
- Encounter tasks
- Subjective: Chief complaint, medication history, allergies, and review of systems
- Objective: Vital signs
- Assessment: Diagnosis
- Plan: Procedure coding, orders, prescribed medications, problem list
- Included at the top are the appointment date, reason for visit, chart number, check-in time, in-room time, and visit time.
Other help pages you may be interested in:
